If you are running a retail store, you are going to require a system that tracks inventory, rings sales and helps grow your business. “Point-of-sale” system does all this and more. POS systems not just ring up sales, but they collect vital, real time information about your customers and inventory. Retail POS terminals ensure that you capture every sale transaction and allow you to streamline time consuming administrative tasks.
At the core of POS systems, you will find computers running specialised point of sale software. POS systems are usually equipped with a cash drawer and receipt printer, barcode scanner and an eftpos machine. Merchants have choice of adding these peripherals as per their growing requirements. Some vendors sell POS systems pre-configured so, it’s up to you if you want to buy pre-configured system or want it customised.
Benefits of a Good POS system
➤ The right POS system delivers immediate, up-to-the-minute and accurate assessment of your inventory.
➤ A good POS system allows you to set an alert that indicates you when a given item reaches at the re-order point.
➤ POS systems streamline the accounting process. Unlike cash registers that force accountants to sort through thousands of receipts, point of sale systems empower financial personnel with built in reports to analyse accounts deeply.
➤ You can easily look up past transactions using point of sale system. POS systems can tell you how much you sold the last day (or any day for that matter) in a snap. Cash registers on the other hand would take many hours of laborious work to find the same information.
➤ By using point of sale system, store owners can track their biggest sellers and reorder products when stock diminishes. A point of sale system offers an overall inventory management system unlike a cash register. Some POS systems run a report that tells you the inventory activity for the day, week or month. While other POS systems enables you to track inventory year to year.
➤ POS Systems that track inventory enable you to compare this year’s orders with that of last year. So, you can anticipate where you want to head in coming months.
➤ Using point of sale system, you can create your own purchase order, eliminate an extra step in the ordering process and automate the ordering process to ensure you never run out of your best-selling products.
➤ POS systems are faster than old fashioned cash registers. From authorising a credit card transaction to printing a receipt for customer, every part of processing is faster on a point of sale device.
➤ Point of sale devices offer more informative itemised receipts to customers. Old fashioned cash registers can only print the date and amount of the sale, but point of sale terminals are tied into the inventory control system. And, that’s why they provide more detailed information, such as description of the item, the sale price and list price.
➤ Point of sale devices significantly reduce user errors. Point of sale systems have built in checks to make sure the data is entered accurately.
➤ With a point of sale device, you can see real time inventory, something that even the most advanced cash registers can’t provide.
➤ The repair and maintenance costs are comparatively lower on a point of sale system than an ordinary cash register. Vendors that repair point of sale devices, keep repair costs low.
Retail POS Terminals Market, By Application
➤ Supermarkets/ Hyper markets
➤ Departmental stores
➤ Discount stores
➤ Convenience stores
➤ Specialty stores and others.
Top 4 features of a Retail Point of Sale system
Managing inventory could cause a huge trouble to a retailer. The best POS system for retailers are the ones that haves powerful inventory management tools. Here are some of the valuable inventory features that every POS system includes:
➤ Bulk product uploading and management
By using spreadsheet, you can add and update multiple products at a time. This can save considerable amount of time if you carry a large product base in your store.
➤ Raw goods tracking
The raw goods setting in certain POS systems enable you to track the inventory items that undergo into a finished product. So, even if you are selling composite items, you can track your inventory items.
➤ Reorder reports and low inventory alerts
This feature allows you to set a reorder trigger when an item falls below your set limit. These items will appear on the reorder report. This report helps you to determine the items you need to reorder.
➤ Customisable register buttons
Organise products in the most intuitive way in the register display to speedily find items at the time of ringing up sales. This can be done by creating category pages and drag and drop buttons.
With POS system you can track and prepare purchase orders as well as set reorder point. At a time when certain item runs low in stock, the POS system will add it to the next purchase request automatically. Hence, centralised purchasing creates less problems in managing orders than keeping track of orders manually.
Retail POS systems offer detailed reporting which includes sales, inventory and employee management. you can instantly assess top selling items, top performing employees, sales for a specific period and items that are barely moving. Reporting tools of modern POS system can tell you who among your staff is a superstar and who’s slacking off.
If you are running multiple stores, then updating inventory and prices can become a lot easier with the use of modern POS systems. Once you update these information in your terminal, it gets updated everywhere. This eliminates the requirement of sending a company-wide email mentioning all the revisions and updates.
Shopping for the right POS system
If you are looking for a POS system that perfectly matches your needs, you need to analyse the functionalities of a POS system as per your business. You have so many choices with varying features and functionalities of a POS system. The price can vary from hundreds to thousands of dollars. Here Are some guidelines that will help you to find the best POS system for you.
➤ Prefer POS with robust inventory tracking system
Every point of sale system tracks inventory and ring up sales. But, the best POS will allow you to access your inventory thoroughly and easily. It will allow you to set alarm for all those items running low, readily include latest items when they come in, account for back orders, and generate orders to send to vendors.
➤ Prefer ease of use over complex functionality
The best POS systems offer a balance of rich functionality and ease of use. You will be needing more features for the more complex orders. This means you will have to invest considerable amount of time and resources in training new employees.
➤ Look for a POS system with a basic set up and expand with our needs
If you are running a small business, you can begin with a basic setup. For instance, you can start with a POS software running on a PC with a receipt printer and a drawer. Gradually, you can move as your needs dictate. Perhaps, you can begin with a barcode scanner and a credit card reader, then you can add inventory tag printer, PIN debit pad, or pole display. Also, you can choose a system that doesn’t require a specialist to install it for you, so that you can save on unnecessary cost of additional items.
Point of sale systems have grown in popularity to such a great extent that retailers are replacing old fashioned cash registers with state of the art POS devices. If you include POS system in your business, you will certainly register increased productivity and lower cost of doing business.