How to Set Up a Zebra Label Printer- A Beginner’s Guide

How to Set Up a Zebra Label Printer- A Beginner’s Guide

Are you browsing the internet for the best label printers for shipping?

If yes, then you’ve definitely come across these popular names- Epson, Brother, and  Zebra.

Before purchasing a label printer, you need to decide if you really need to make the investment. Label printers are beneficial for:

  • Retailers: Retail businesses often require label printers to create price tags, product labels, and barcodes for inventory management and pricing purposes.
  • Manufacturers: Label printers are essential in manufacturing industries for labelling products, components, and packaging materials. They help ensure accurate identification and tracking throughout the production process
  • Logistics and Shipping Companies: Companies involved in shipping, logistics, and warehousing rely on label printers to generate shipping labels, address labels, and tracking codes for packages and parcels.
  • Healthcare Facilities: Hospitals, clinics, and pharmacies use label printers to create labels for medication bottles, patient wristbands, specimen containers, and medical equipment. Labels play a crucial role in maintaining accurate records and ensuring patient safety.
  • Offices: Label printers are commonly used in offices for organising files, folders, and storage boxes. They help keep documents easily identifiable and promote efficient filing systems.
  • Event Planners: Event planners often utilise label printers for creating name badges, table place cards, and signage for conferences, seminars, weddings, and other gatherings.
  • Libraries: Label printers are employed in libraries to generate labels for categorising books, CDs, and other library materials. They facilitate efficient organisation and retrieval of resources.
  • Food and Beverage Industry: Restaurants, cafes, and food manufacturers utilise label printers to print food labels with nutritional information, expiration dates, and ingredient lists to compl
  • y with food safety regulations.
  • Laboratories: Label printers find utility in scientific laboratories for labelling test tubes, specimen containers, and storage containers. Clear labelling ensures accuracy, and traceability, and prevents mix-ups.
  • Home Use: Some individuals use label printers for personal organisation, labelling storage boxes, folders, cables, and other items around the house.

In this guide, we have talked about Zebra label printers and how to set them up. Therefore, if you’re a new user, skim through our blog and set up your device conveniently.

Let’s start by taking a peek into the brand.

Zebra: About the Brand

Zebra is a renowned global producer of label printers, barcode printers, and receipt printers. They offer a diverse selection of printers suitable for nearly any purpose, ranging from compact desktop models to heavy-duty industrial printers. Zebra label printers play a vital role in assisting businesses to adapt to the ever-changing requirements of the contemporary market, ensuring their agility and responsiveness.

Compelling Reasons to Choose Zebra Label Printers

Zebra specialises in producing top-quality printers for labels, barcodes, and receipts. With a broad range of options available (for example,  Zebra ZD220D Direct Thermal Label Printer, ZEBRA DESKTOP ZD421 203DPI DIRECT Thermal Label Printer, and  Zebra GK420D Direct thermal ETHERNET), Zebra offers printers suitable for various applications, including compact desktop models as well as robust industrial printers.

  • Superior Quality: Zebra is renowned for manufacturing high-quality label printers that deliver exceptional performance and durability. Their printers are built to withstand demanding environments and provide reliable and long-lasting printing results.
  • Versatility: Zebra offers a wide range of sticker printers suitable for various applications and industries. Whether you need a compact desktop printer for small-scale labelling or a robust industrial printer for heavy-duty tasks, Zebra has options to cater to your specific requirements.
  • Advanced Technology: Zebra label printers incorporate cutting-edge technology to ensure efficient and precise printing. They feature innovative features such as thermal printing, wireless connectivity, barcode printing capabilities, and intuitive software for seamless integration and enhanced productivity.
  • Reputation and Trust: As a world-leading manufacturer, Zebra has established a strong reputation for delivering top-quality printers and excellent customer service. Their brand is trusted by businesses worldwide, making Zebra a reliable choice for label printing needs.
  • Industry Expertise: With years of experience in the printing industry, Zebra understands the unique demands of different sectors. They design their label printers to meet industry-specific requirements, ensuring compatibility and optimal performance across various applications.
  • Comprehensive Support: Zebra provides comprehensive customer support, including technical assistance, software updates, and warranty coverage. Their dedicated support team is readily available to address any queries or concerns, ensuring a smooth printing experience.
  • Integration Capabilities: Zebra label printers offer seamless integration with existing systems and software, making it easy to incorporate them into your workflow. They are compatible with various operating systems and can connect with other devices, such as computers,  POS systems, and mobile devices.

Steps to Set Up a Zebra Label Printer

Note: Before enlisting the steps to set up a label printer by Zebra , it is imperative to state that these steps are a generic overview, and the exact set-up process might vary depending on the specific model and requirements of your Zebra label printer. Hence, refer to the user manual for detailed guidance.

Ideally, to set up your Zebra printer,

  • Unbox the Printer: Carefully unpack the Zebra label printer and remove all packaging materials. Ensure that all the necessary components, such as the power cord, Printer USB cable, and user manual, are included.
  • Connect Power: Plug the power cord into the printer and connect it to a power outlet. Make sure the printer is powered off before proceeding to the next step.
  • Connect to Computer: Depending on the printer model, you may need to connect it to your computer using a USB cable or establish a wireless connection. If using a USB cable, connect one end to the printer and the other end to an available USB port on your computer. For wireless setup, refer to the printer's user manual for instructions on connecting to your network.
  • Install Printer Drivers: Zebra label printers require specific printer drivers to communicate with your computer. Visit the Zebra website or use the provided driver CD to download and install the appropriate printer drivers for your operating system. Follow the on-screen instructions for a successful installation.
  • Calibrate the Printer (if necessary): Some Zebra printers may require calibration to ensure accurate printing. Consult the printer's user manual or the manufacturer's website for instructions on how to calibrate your specific model. Calibration typically involves adjusting label alignment, darkness settings, and media sensors.
  • Configure Printer Settings: Once the drivers are installed, access the printer settings through your computer's "Devices and Printers" or "Printers & Scanners" menu. Here, you can adjust settings such as label size, print quality, and connectivity options. Refer to the user manual for detailed instructions on accessing and configuring these settings.

    Configuring ZD Series

    For ZD220D, ZD620, or Zebra ZD420,

  • Start by turning off the printer by pressing the ‘off’ button.
  • After turning off the printer, press and hold down the ‘pause and feed’ buttons and keep holding until only the ‘status indicator’ is lit.
  • Then press the ‘reset’ button at the bottom of your printer and hold for about 1 to 5 seconds. To reset the network, press and hold for about 6 10 10 seconds.


Note: Exceeding 10 seconds, your printer will reset out of the factory defaults without making any changes.

Configuring GK Series. GX Series, GC Series, and GT Series

  • For printers belonging to the aforementioned series,
  • Turn off the printer and wait for a few seconds before switching it back on.
  • On the front panel of your device, press and hold the ‘forward feed’ button. When the light indicator flashes all 1-2-3-4 lights, release the button. Make sure you wait till the light is solid green.
  • Next, hold the ‘forward feed’ button again until the indicator light flashes twice. Release before pressing the button again and wait for the light to flash 5 times before releasing.
  • Test Print: Before using the printer for your intended application, perform a test print to ensure everything is set up correctly. Open a document or label design software, select the Zebra printer as your printing device, and send a test print job. Verify that the labels are printing correctly, with accurate alignment and legibility.
  • Troubleshooting and Support: If you encounter any issues during the setup process or while using the printer, consult the user manual or visit the Zebra website for troubleshooting guides and support resources. You can also contact Zebra's customer support for further assistance.

In the End,

If you are looking for a Zebra printer in Australia but are confused about choosing the right printer model  POS Sales Australia is the perfect shopping destination for you.

We are a leading online reseller of premium point of sale (POS) hardware,  POS Consumables, POS Accessories, and bundles, all available at competitive prices. Starting from Zebra ZD220D Direct Thermal Label Printer to Zebra ZD420D 203DPI Direct BT/ETH/USB, Zebra GK420D Direct thermal ETHERNET, and Zebra GX430T 300 Dpi 4" Thermal Transfer Label Printer, we have all the bestselling label printers from Zebra at our store for you to choose from. You can also contact us and get in touch with our experts for a personalised shopping experience and make an informed purchase decision.